The Board of Directors
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Who is on the Board?
The 2023-2024 Board consists of the following elected Officers:
| Al Gilhuli | Board Chairman | ||
| Ron Bowden | Vice Chairman | ||
| Karen Eibner | Board Member | ||
| Susan Rambaugh | Board Member | ||
| Christine Baumgartner | Treasurer |
What does the Board do?
The Board represents the owners and residents of Northshore Terrace in all business dealings related to the running of the Community. The Board sets each year's budget, and approves expenditures for landscaping, utilities and maintenance for common areas, and business management services for the community. The Board also enforces the Conditions, Covenants, and Restrictions (CC&R) that govern appearance and other characteristics of the Northshore Terrace community.
The Board meets monthly to conduct business. We encourage owners and residents to attend so they have a feel for how the community is run. The Board also hosts an annual meeting for the owners, at which important general decision-making and information is conducted.
The Board does not itself handle the day-to-day business of the community, such as billing owners for dues, paying bills, liaising with landscapers and other contractors, and so on. For this, we have hired Willamette Community Property Management firm. Yaquina Bay Property Management will usually be the first point of contact for owners and residents. For full details of what Willamette Community Property Management Associates does and how to contact them, visit the Willamette Commnunity Property Management web page.
How can I see next meeting's Agenda?
The Board has usually met on the first Sunday of each month (although this may be changed). The agenda for the next Board meeting is usually posted one week in advance, open for your comments and suggestions. To view it, click the link on the Home page in the Next Board of Directors Meeting box, or click here.
How can I see past Board decisions and minutes?
A running history of the Board can be found on the Board Decisions and History page, which is easily accessed via the left-hand menu on every page.
When should I contact the Board?
The Board is always happy to hear from residents and owners... we just don't want to be a delaying factor in getting urgent practical issues resolved. That said, most people contact the Board for the following sorts of things:
- Requests to build fences or decks, or do other exterior changes that require Board approval.
- Questions about the budget.
- Concerns about Common Areas.
- Questions about the CC&Rs or other policy issues.
- Help with disputes between neighbors.
What are my association dues used for?
Owners are billed $305.00 per month for "association dues". This money is used as follows:
- Long Term Reserves to pay for maintenance, repair, replacement of common area components and repainting of the HOA owned buildings.
- Insurance: Hazard and liability insurance for all the buildings, other common areas and for the Association itself (including the Board) and earthquake and flood insurance.
- Monthly Landscaping contract:Routine mowing and trimming, shrub and soil amendment replacement. The HOA's contracted landscapers maintain the common areas.
- Other current expenses: Annual report filings, common area lighting, cleaning gutters, legal and professional costs, pest control, bank charges and miscellaneous occasional non-capital maintenance of the common areas.
- Community Management:Pays for the HOA Property Management, for keeping the books, sending monthly statements, liaising with owners and residents, maintaining the HOA bank account, and performing other management duties.
How can I see the Budget?
The Northshore Terrace Association budget documents can all be found on the Governing Documents page, accessed through the menu on the left side of the screen.